City of Oshawa Job Posting: Coordinator, Financial Services & Procurement

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Job Title:   Coordinator, Financial Services & Procurement     

Posting Number:  003270  

Department:   Finance Services Department  Branch:  Finance Services   

Location:   City Hall

Posting Start Date: 2021/08/18 Posting End Date:  2021/08/26 by 4:30pm

Employment Group:   Exempt   

Salary Grade:   P-$97,353 – $114,533 per annum   

Standard Weekly Hours of Work:  36.25    Shift Work Required:  No

Job Description

Reporting to the Senior Manager, Financial Services & Procurement, co-ordinate the overall performance, management and efficient operation of the Financial Services and Printing and Mail functions including hiring, managing, training, coordinating work of staff and monitoring performance. Financial Services to include management of operations relating to Accounts Receivable and Treasury with support for Procurement, Accounts Payable, Corporate Insurance, Internal Audit and Financial Systems Development. The City of Oshawa strives to provide an environment that cultivates and supports the following core values: Authenticity, Courage, and Trust (ACT).

Responsibilities:

Duties include assisting the Manager, Procurement & Accounts Payable, with the procurement function including developing and issuance of competitive bid documents, bid processes, meetings, analyzes offers and proposal and recommends awards;

Lead and facilitate request for proposal process, meetings, analyzes offers and proposals and prepares detailed reports for CAO or Committee and Council that include contract recommendations;

Co-ordinate and negotiate final contracts/agreements in consultation with Legal for Manager, Procurement & Accounts Payable sign-off;

Supervise the Treasury, Accounts Receivable, Print Shop and Mail Services staff providing training, guidance and direction of new initiatives while monitoring staff performance and absence management, including hiring and termination and other duties/projects as assigned.

Development and updating of policies and procedures in the Treasury and Accounts Receivable areas;

Provide guidance to staff with various financial system utilization, effective processes to ensure organizational efficiencies are gained;

Development, implementation and training of policies, procedures, software and documentation;

Prepare weekly and ad-hoc Canadian and USD payment runs, supplier approval and preparation of the monthly Corporate Payment Report for the Finance Committee;

Manage the City’s cash flow ensuring budget against actual results are reported timely and accurately;

Management of the annual cash flow forecast, City’s investment budget and review of investment bids;

Provide assistance and back-up to the Senior Manager, Financial Services & Procurement with claims processing through the Durham Municipal Insurance Pool;

Assistance with internal audit engagements.

 

Requirements:

Knowledge and skills normally associated with completion of a Business/Commerce degree with a major emphasis in accounting/finance and a CPA (Chartered Professional Accountant) designation plus five years’ experience in a municipal finance environment with at least three years at a supervisory level, or the equivalent combination of formal education and experience.  Specific experience with accounts payable, accounts receivable, treasury, investments and insurance.

Certified Supply Chain Management Professional designation from Supply Chain Management Association or Certified Professional Public Buyer (CPPB) designation from the National Institute of Government Purchasing NIGP, consider an asset.

Professional Development – attendance at seminars, workshop and courses to update or gain knowledge within the Finance and Procurement profession and the municipal sector.

Internal Audit skills considered an asset;

LEAN certification considered an asset;

Possess strong team building skills to continue to create a collaborate team dynamic;

Strong aptitude for innovative strategic thinking to consider/recommend options not currently implemented within the City;

Ability to interpret, analyze and synthesize financial data, provide relevant information to make decisions where appropriate;

Established skills, experience using PC equipment, and relevant software applications including MS Office, PeopleSoft Financials, PeopleSoft HR, eSolutions Bids & Tenders;

Must demonstrate professionalism, sound judgement, tack and discretion in dealing with various departments, Council and outside entities.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file.  Applicants are advised that written, oral and practical testing may form part of the selection process.

Please apply online through our website: https://oshawa.jobs.net/en-CA/search.  All applicants are encouraged to provide a valid email address for communication purposes.  Please ensure that you check your email regularly to receive any correspondence.

We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code (OHRC). The City of Oshawa promotes the principles of diversity, equity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. The City of Oshawa encourages applications from women, Indigenous Peoples and persons of all cultures, ethnic origins, religions, abilities, ages, sexual orientations, and gender identities and expressions.

The City of Oshawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If you require assistance with the application process please contact Human Resource Services by emailing [email protected] or by calling us at 1-905-436-5666. If contacted to proceed to the selection process, please advise us if you require any accommodation. The City of Oshawa will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities and/or needs related to the OHRC. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.



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