City of Oshawa Job Posting: Temporary Full-Time Legal Administrator


City of Oshawa, located just a short 30-minute drive from Toronto, is a progressive city of 172,000 people and is the economic engine of the eastern Greater Toronto Area. Our strategic pursuit of sustainable growth, excellent community service delivery and co-operative partnerships have enhanced our quality of life advantage, while maintaining a strong commitment to fiscal restraint.

Job Title:   Temporary Full-Time Legal Administrator     Posting Number:  003427  

Department:   Office of the Chief Administrative Officer  Branch:  Legal Services   

Location:  City Hall

Posting Start Date: 2021/12/15 Posting End Date:  2021/12/29 by 4:30pm

Employment Group:   CUPE 251   Salary Grade:   07, $33.33 – $37.01   Standard Weekly Hours of Work:  36.25    Shift Work Required:  No

Job Description

Reporting to the City Solicitor, or designate, responsible for providing secretarial and clerical support for the Legal Services Branch as well as assisting Lawyers with various law clerk duties.   The position also assists the Municipal Prosecutor with duties associated with Administrative Monetary Penalties, fine collection, and municipal prosecutions.  The City of Oshawa strives to provide an environment that cultivates and supports the following core values: Authenticity, Courage, and Trust (ACT).

Responsibilities include:

  • Providing reception, secretarial, and administrative support to City Solicitor, Municipal Prosecutor, and Lawyers;
  • Providing administrative assistance to the Municipal Prosecutor/Screenings Officer with respect to the Administrative Penalty System (Parking, Business Licensing, Rental Housing license, Responsible Pet Owners, Noise/Nuisance, Snow and Ice Removal, Waste Collection);
  • Providing administrative assistance to the Municipal Prosecutor/Screenings Officer with respect to prosecutions of all Municipal By-laws, Ontario Building Code, and Fire Code;
  • Supporting the prosecutions collections processes including following up on payment of fines, preparing and reviewing relevant reports and materials, drafting communications;
  • Performing Screenings Officer duties for Written Screenings for the Administrative Penalty System with respect to the Traffic and Parking By-law including reviewing application, rendering decisions and coordination administrative processes (e.g. preparing packages, maintaining records).

Job Requirements:

  • Demonstrated knowledge and skill associated with completion of a three (3) year Paralegal diploma, plus three (3) years of relevant experience, preferably in a municipal field or legal office along with a Paralegal License with the Law Society of Upper Canada.
  • High level of understanding of Provincial Offences and Ontario Court of Justice Appeals as well as an understanding of Superior Court and Small Claims Court rules and procedures, including drafting and filing various civil litigation documents with the various Courts.
  • Established skills and experience using PC equipment and related software applications, (i.e. MS Office Suite, Versatile, Manta, and PeopleSoft).
  • Good customer service experience and communication skills to deal effectively with staff, other levels of government, legal firms and the general public and be able to respond to inquiries by telephone, in person and in writing.
  • Good interpersonal skills with the ability to establish and maintain good working relationships.
  • Excellent organizational and proof-reading ability.
  • Ability to work independently, quickly and competently with frequent interruptions and to maintain confidentiality of information.
  • Possess personal qualities of maturity, tact, discretion and a co-operative attitude.
  • Possession and maintenance of a valid, unrestricted Ontario Driver’s License, minimum Class “G”. Use of own vehicle is required.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Please apply online through our careers page at

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file.  Applicants are advised that written, oral and practical testing may form part of the selection process.

City of Oshawa employees need to apply through the intranet (iConnect) in order to be considered as an internal candidate.  All applicants are encouraged to provide a valid email address for communication purposes.  Please ensure that you check your email regularly to receive any correspondence.

We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code (OHRC). The City of Oshawa promotes the principles of diversity, equity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. The City of Oshawa encourages applications from women, Indigenous Peoples and persons of all cultures, ethnic origins, religions, abilities, ages, sexual orientations, and gender identities and expressions.

All City of Oshawa employees are required to be fully vaccinated against COVID-19 as a condition of employment; proof of vaccination status will be requested upon hire. The City of Oshawa will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities and/or needs related to the OHRC  If you require an accommodation during the recruitment process or assistance with the application process please contact us at [email protected] or 905-436-5666. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.

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